Early Bird Speakers Club Privacy Policy

At Early Bird Speakers, we value your privacy. 

Early Bird Speakers (Club Number: 00835375) is a voluntary public speaking club, which meets at Freemasons’ Hall (Lodge Room 17), 60 Great Queen Street, London, ENG WC2B 5AZ.  You can contact us through the ‘Get in Touch’ form on our website: http://earlybirdspeakers.com/visit-us/.  We are part of Toastmasters International (https://www.toastmasters.org/).

To help you understand how we gather, store, use, communicate and erase your personal information, we have created this club privacy policy for you. This policy also covers personal data collected in connection with your use of our website at http://earlybirdspeakers.com/. This policy is intended to be read together with the more detailed ‘GDPR Information for Members, Guests and Aspiring Members’ document.

We collect basic personal data and use this only for legitimate reasons that are necessary for the proper running of the club and to provide you with information that you have requested, such as where you sign up to our mailing list or ask us a question.

How we use your information

  • Personal data collected will be used for lawful purposes related to the proper running of the club, in particular to organise weekly Early Bird Speakers club meetings, facilitate your progression through the various Toastmasters programmes and support you to achieve your public speaking goals, exchange meeting ideas, engage in peer mentoring, promote Toastmasters events, campaign for club elections and for organising club related social events. It may also be used to provide you with information you have requested and for other purposes specified at the time of collection.
  • The legal bases we rely on to process your personal data are where you have consented to this, or where it is necessary in our legitimate interests to do so. Our legitimate interests include the proper running, administration and promotion of the club, and managing your membership or membership application. We consider there is likely to be limited privacy impact on you, you would reasonably expect us to use your data in this way and would be unlikely to object to the processing. If you do have concerns and wish to object to processing, please contact our club secretary on secretary@earlybirdspeakers.co.uk.
  • Personal information will only be retained by Early Bird Speakers for only so long as  is absolutely necessary, which will generally be until you cease to be a member or inactive member or ask to be removed from our mailing list. Individuals can request personal information to be updated or erased (see “Your rights and further information” below.) We collect only that information which is relevant and necessary for the above purposes.
  • Personal information stored by Early Bird Speakers will be protected using appropriate security measures – with digitally stored information being under password protection and physical data being stored in a safe and secure container, with limited access.

Who we share your information with

We share your information with selected third parties for the purposes specified above. Further information about how these third party providers / systems comply with GDPR and handle your information can be found below and in their relevant privacy policies:

DROPBOX

https://www.dropbox.com/en_GB/security/GDPR

EASYSPEAK

https://toastmasterclub.org/portal.php?page=6

MAILCHIMP

https://kb.mailchimp.com/accounts/management/about-the-general-data-protection-regulation

FACEBOOK

https://www.facebook.com/business/gdpr

MEETUP

https://www.meetup.com/earlybirdspeakers/

YOUTUBE

https://support.google.com/youtube/answer/2801895?hl=en-GB

Such use is in accordance with those third parties’ own privacy policies and terms and conditions.

Much of your progression through the various Toastmasters programmes and logging of projects and achievements is “self-service” via the Toastmasters International website.

Where your information is processed

Our website is hosted in the UK. However, some of the above third parties are based or host data outside the EEA. Toastmasters International is headquartered in the US.

Cookies and analytics

We use essential cookies to make our website work. We don’t use cookies to identify and track users once they’re on the site or for behavioural tracking or advertising purposes. We just use data at a statistical level, like visitor numbers, which pages users have visited and where they’ve come from. 

The website uses the basic standard Google Analytics tools that work with tracking code: https://searchenginewatch.com/2018/03/29/a-guide-to-the-standard-reports-in-google-analytics-audience-reports/

Your rights and further information

You may have certain rights that are relevant to our use of your personal data, in particular the rights of access, rectification, erasure, restriction, data portability and objection. These rights are not absolute and restrictions and exceptions may apply.  You also may withdraw consent at any time if we are processing personal data based on your consent.

Further information about how your personal data is used is included in the document ‘GDPR Information for Members, Guests and Aspiring Members’. If you have any questions or wish to exercise any of your rights, please contact our club secretary on secretary@earlybirdspeakers.co.uk

If you have a concern that we have been unable to resolve, you may also have the right to make a complaint to the UK Information Commissioner’s Office: https://ico.org.uk/