The General Evaluator is the final evaluator of the meeting and provides feedback for all the following aspects:
- Reception & Sign-in
- President’s introduction
- Toastmaster’s running of the meeting
- Guest Host’s hospitality
- Timekeeper’s management
- Workshop Presenter (if any)
- Table Topics Master
- Table Topics Evaluator’s feedback
- Three Speech Evaluators
- Linguist or Interviewer
- The club atmosphere
- Audience Participation
The skills developed here are similar to those developed as a Speech Evaluator: effective listening, critical thinking and providing encouraging feedback – useful for working with colleagues and team members. The general evaluation has an additional focus on performance of roles and their impact on the wider meeting that is useful for working within organisations and with teams.
On the day
Before the meeting
- Arrive by 6:45a.m.!
- Review the agenda and familiarise yourself with the intended speakers and functionaries.
During the meeting
Observing the meeting
- You may want to take notes. General Evaluator note sheets are provided by the VPE. You may wish to use alternatives however, such as individual cards for each role.
- Keep your feedback organised as you have very little time to prepare between the Best Evaluator vote finishing and you getting up to speak. Anything that you can do to ensure that your notes are ready for using to speak from as you go is well worth it!
- Consider what the functionaries are doing well and what feedback or tips you could give them that would help them be even better.
- Think about key learning points from the projects that you have undertaken so far and notice if the speaker does or does not do them i.e. such as speech organisation; right word selection; variety of pace and pitch of delivery; body language, etc. Also consider how well the functions of the roles are performed.
Delivering your feedback
You will have 7 minutes to deliver your feedback. Here are some ideas for delivering a general evaluation:
- Evaluations are typically suggested to use a “C-R-C” structure: Commendation, Recommendation, Commendation, however as there are so many roles to cover in a general evaluation, “C-R” is often more useful. “C-R-c” might also be useful where the “c” is a commendation but with less analysis.
- Pace your time to ensure that everyone gets to hear your feedback.
- The order you deliver your feedback is up to you. Some prefer to focus on Evaluators first due to the importance of those roles. Some prefer to follow the order of roles at the meeting for a clear structure and to aid memory.
- Deliver feedback in the third person e.g. “I felt that Pauline did this…” rather than “You did this”; or “I felt that you did this”.’ Speaking in the first or second person when giving an evaluation can put the speaker on the defensive. The other reason that the third person is preferable is that you are addressing the whole audience so that it is not just the speaker who learns from the evaluation – everyone does.
- Always look for a recommendation for every role. If you can’t think of one – try issuing a challenge. What could they try that you haven’t seen them do before?
- Feedback should always be supportive and warm, fair and honest.
- Hand the stage to the President at the end of your evaluation.
After the meeting
- You may want to discuss points with speakers that you couldn’t address in your evaluation.